Guides
Guides and free tools
What we have learned helping independent hosts put their bookings and their numbers in order. Read the guides, use the calculators and the templates: everything here is free and needs no account.
Guides
How to handle bookings, day-to-day operations and the numbers of your business.
Booking management guide
Practical guide to calendar, arrivals, departures, payments and team access for B&Bs, guesthouses, holiday lets and other small properties.
Read the guideFrom Excel to a planner
How to move from Excel to an online booking planner without a complex migration: what to move, where to start and when a spreadsheet is still enough.
Read the guidePMS, channel manager or planner
Understand PMS, channel manager and booking planner roles and choose based on the process you actually need to automate.
Read the guideChannel manager or planner?
Channel manager or booking planner? An honest guide for holiday lets, B&Bs and guest houses: when you need sync with booking sites, when a planner is enough.
Read the guideOperations control guide
Organise arrivals, departures, calendar, recorded payments and team access by day, week and month in a small accommodation business.
Read the guideProfitability and KPI guide
Practical guide to occupancy, ADR, RevPAR, booking commissions, expenses and management net profit for small accommodation businesses.
Read the guide
Free tools
Calculators and spreadsheet templates that work straight away in your browser.
Free booking spreadsheet template
Download a free XLSX booking spreadsheet with 20 units, monthly planning, overlap warnings, occupancy, ADR, RevPAR and commissions.
Open the toolIncome, expense & commission template
Download a free XLSX tracker for booking revenue, OTA commissions, expenses, monthly net result and commission rate.
Open the toolOccupancy, ADR and RevPAR calculator
Free calculator for occupancy rate, ADR and RevPAR for B&Bs, holiday lets, Airbnb units and small hotels, with net revenue after commissions and profit.
Open the toolProfit calculator
Calculate management net profit and margin from booking revenue, OTA commissions and expenses. Free browser-based tool.
Open the toolOTA commission calculator
Calculate an OTA commission amount and the revenue left after a Booking.com, Airbnb or other channel percentage.
Open the toolBreak-even occupancy calculator
Estimate the occupancy needed to cover fixed and variable costs using ADR, units and available nights.
Open the tool
Welcoming guests
Digital welcome book, self check-in and fewer messages during the stay.
Digital welcome book
Replace the paper welcome book with a digital guest guide: arrival, Wi-Fi, house rules and local tips on the guest's phone. Free 14-day trial, no card.
Read the guideSelf check-in instructions
Give guests clear self check-in instructions: directions, parking, entrance photos, door code and Wi-Fi in one private link. Free 14-day trial, no card.
Read the guideFewer guest messages
Stop answering the same guest questions at all hours. A digital guest guide gives Wi-Fi, access, rules and tips in one link. Free 14-day trial, no card.
Read the guide
Practical guides in the shop
Checklists and how-tos for the day-to-day: guest turnover, Wi-Fi QR codes, replying to reviews, inventories, seasonal pricing. They sit beside the files the MAXORI shop sells.