Free tool
Break-even occupancy calculator for vacation rentals
Estimate how many nights you need to sell and the occupancy required to cover fixed and variable costs at a given ADR.
The calculation stays in your browser.
Period assumptions
Estimated break-even
Enter all values.
Simplified break-even formula
Each sold night contributes to fixed costs by the difference between ADR and variable cost.
break-even nights = fixed costs ÷ (ADR − variable cost per night)
Management estimate only: it ignores seasonality, percentage commissions, tax and costs you do not enter.
Worked example: occupancy needed to cover €3,000 fixed costs
Fixed costs €3,000 · variable cost €18/night · ADR €95 · 4 units · 30 nights
Break-even: 38.96 sold nights · 32.47% occupancy · about €3,701.30 gross revenue
This is an estimate. In the Planner you can compare it with actual occupancy, ADR, RevPAR, commissions and recorded expenses.
From estimate to actual performance
Compare the assumption with real occupancy, ADR and RevPAR
MAXORI calculates KPIs from recorded bookings and combines expenses and commissions for actual performance control.
- Actual occupancy
- ADR and RevPAR
- Expenses and net profit
Free 14-day trial · No credit card
Break-even estimate limits
- The formula uses the fixed costs, variable cost, ADR and capacity you enter; it does not model seasonality, demand or changing rates.
- It is not revenue management and does not recommend a nightly rate.
Is this a revenue-management tool?
No. It does not recommend prices or forecast demand.
What if break-even occupancy is above 100%?
With those assumptions, available capacity cannot cover the costs; price, costs or period assumptions need to change.
Are the values I enter in the calculator stored?
No. The calculation runs in your browser and the values are not sent or retained.
Can I then try the Planner without a card?
Yes. The free trial lasts 14 days and uses the real Planner, with no credit card.
Try it with your own bookings
Free 14-day trial on the real Planner, no credit card. See quickly whether MAXORI's simpler workflow fits the way you work.